Plan the week. Publish to the team. Lock it down.
Build weekly schedules from reusable templates, publish to everyone at once, and let plans auto-lock before the week starts.
What is shift planning?
Shift planning, also called staff scheduling or rostering, is the process of deciding who works when. It assigns employees to time slots across the week so every shift is covered without over- or under-staffing.
Good scheduling balances business needs (coverage, skills, cost) with people's needs (fair rotation, rest, availability), then communicates the result clearly so everyone knows where to be.
A modern shift planner makes this repeatable: reusable shift templates, a publish-and-lock lifecycle, copy-week shortcuts, and a structured way for employees to request changes the manager approves.
Why spreadsheet rosters fail
Most teams schedule in spreadsheets and group chats. Here's why coverage slips as you grow.
Spreadsheet rosters
Schedules built in spreadsheets are hard to read, easy to break, and out of date the moment they're shared.
Last-minute changes
A single call-out triggers a scramble of texts and re-shuffles that nobody can keep straight.
No coverage visibility
Without a clear view of the week, it's easy to double-book one person and leave a shift uncovered.
Swap chaos
Swaps and day-off requests happen in chat and get forgotten, so the published plan no longer matches reality.
Understaffing
Planning by gut feel leads to thin coverage at peak times and wasted hours at quiet ones.
Communication gaps
If people don't reliably see the latest plan, someone always shows up at the wrong time, or not at all.
How Leavo makes scheduling effortless
Leavo replaces spreadsheets and group chats with reusable shift templates, a publish-and-lock lifecycle, copy-week shortcuts, and change requests you approve in a tap.
Start free trialReusable shift templates
Define shift types once, times, break, color, paid flag, then drop them onto the week.
Publish & auto-lock
Draft privately, publish to the whole team at once, and let plans auto-lock before the week begins.
Copy-week & bulk edit
Roll last week forward in a click and adjust in bulk, with filters to spot gaps and overloads.
Change requests in a tap
Employees request time changes, days off and swaps; approving one updates the schedule automatically.
Plan the week, publish to the team, lock it down
From draft to locked in minutes. Start your 30-day free trial, no credit card required.
Everything you need to plan shifts
Every tool is designed to build, publish and protect the weekly schedule.
Weekly shift planner
Build the week, publish to everyone, and lock it before it starts.
Publish & auto-lock
Draft → publish → lock, controlled.
Reusable shift types
Colors, breaks, paid flag.
Copy last week
Roll forward in a click.
100%shifts covered · 0 gaps
Coverage at a glance
Change requests
Time-change, day-off, swap.
Month / week / day
Every view of the plan.
Coverage filters
Free, overloaded, break-less.
Compliance-checked
Swiss & French, or your own.
Shift notifications
Everyone's told when the plan is published, changed or locked.
Frequently asked questions about shift planning
Everything you need to know, from basic concepts to advanced features.
Shift planning software lets you build weekly staff schedules from reusable templates, publish them to your team, and manage changes, replacing spreadsheets and group chats.