Record overtime paid out, keep the balance honest
When banked hours are paid out in payroll, you record that here. Leavo writes the payout to the ledger and reduces the balance, so the banked figure reflects that those hours have been settled.
To be clear, Leavo tracks the event, it doesn't process the payment and there's no payroll or bank integration. And because it relies on confirmed hours, a payout is blocked while related time entries are still awaiting approval.
Record overtime paid out, keep the balance honest
Why paid-out hours still skew the balance
Payroll and the balance fall out of step
Pay out overtime without recording it and the banked balance keeps showing hours that have already been settled.
Hours risk being paid twice
If a payout leaves no trace, the same hours can be converted to leave or paid again later.
No record of when it was settled
Without a logged event, there's nothing to show an employee proving their overtime was paid and when.
From payslip to a settled balance
Leavo records the payout so the ledger reflects what payroll already did.
Hours are paid in payroll
The actual payment happens in your payroll system, Leavo doesn't process it.
Record the payout
Mark the banked hours as paid out in Leavo, capturing the event with a reason and timestamp.
Approval is checked
The payout is blocked while related time entries are still awaiting approval, so only confirmed hours are settled.
The balance reduces
Leavo writes the payout to the ledger and lowers the banked balance, keeping it in step with payroll.
Built to keep banked hours in step with pay
Records the payout
Logs paid-out hours as a ledger entry with a reason and timestamp, so the event is documented.
Reduces the balance
The banked figure drops by the amount paid out, so it never shows hours that have already been settled.
Tracks, doesn't pay
Leavo records the event only, there's no payroll or bank integration and no money moves through Leavo.
Approval-aware
Payouts are blocked while related time entries await approval, so you can't settle unconfirmed hours.
On the same ledger
Payouts sit alongside credits and conversions in one ledger, so the full picture of banked hours stays together.
Reversible if needed
A payout recorded in error can be reversed with a paired entry, leaving the original on record.
Frequently asked questions
Does Leavo pay employees for overtime?
No. Leavo tracks the payout, it records the event and reduces the balance. The actual payment happens in your payroll system, with no payroll or bank integration in Leavo.
What does recording a payout do to the balance?
It writes a payout entry to the ledger and reduces the banked balance, so it stops counting hours that have already been settled.
Can I record a payout on unapproved hours?
No. A payout is blocked while related time entries are still awaiting approval, so only confirmed hours are settled.
What if I record a payout by mistake?
You can reverse it. A paired opposite entry undoes the effect while the original stays on the ledger marked as reversed.
Ready to keep banked hours and payroll aligned?
Record overtime payouts and keep the balance honest. Hours Balance is available on Professional and Premium and is enabled per company.
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